Fall Programming & Facility Enhancements
Dear Members,
As previously shared through earlier Frame the Future communications, the Club has been actively reviewing programming participation, peak usage periods, scheduling patterns, and overall facility flow to help support Member access and experience throughout construction.
Through this ongoing, data-informed review, the Club has identified several opportunities to improve programming consistency, simplify registration and scheduling processes, create greater flexibility for Members and families, and increase access to high-demand offerings across the Club.
While some operational adjustments are necessary during the Frame the Future construction period, many of these programming enhancements reflect broader, long-term improvements that will continue beyond construction and help shape the future delivery of Club programming.
Starting this coming fall, we will be introducing these changes, including more standardized and flexible programming structure. Members will notice changes such as session length, revised registration structures, and department-specific scheduling updates designed to create a streamlined and enhanced Member experience across the Club.
Fall Programming Updates
Following a comprehensive review of programming participation, scheduling patterns, and Member feedback, the Club identified opportunities to improve consistency and reduce inefficiencies across program scheduling and registration processes.
Beginning this Fall, many programs will move toward standardized seasonal session dates to create greater clarity, flexibility, and consistency for Members when planning and registering for programs.
Programs will continue to operate within the Club’s seasonal framework, including Fall, Winter, Spring, Summer, and Summer Day Camps, while introducing a more flexible session-based structure within each season.
Depending on the program, offerings may now be scheduled in one of three ways:
Full-season sessions
Two shorter sessions within the season
Monthly registration
Shorter session formats are also intended to create additional participation opportunities for Members throughout the season.
While some program areas, such as leagues and ladders, will continue to operate with customized scheduling based on the nature of the activity, Members can expect greater consistency overall throughout the Fall season.
Where to Find Information
For department-specific information, scheduling updates, and program details, Members are encouraged to review the Fall Program Registration Guide.
All Fall programs are now viewable through the CWC website and app, where Members can review program offerings, schedules, and availability. While the Registration Guide serves as the primary reference document for Fall programming, the most current program information, availability, and scheduling updates will continue to be reflected through the Club website and app.
Members with program-specific questions are encouraged to connect directly with the appropriate Department Head for additional support and clarification.
Fall 2026 Registration
Registration for Fall 2026 programming opens for Active Members on Sunday, June 7, with department registration opening in scheduled time slots between 6:00 and 9:00 pm. Click here to view the full department time breakdown. Registration for Active Waitlist Members and Family Seniors beginning Sunday, June 21 at midnight.
Aquatics Centre Enhancements
As previously communicated, the Aquatics Centre will be closed from June through August 2026 to accommodate planned maintenance and infrastructure improvements as part of Frame the Future.
This work will support the long-term functionality, safety, and overall Member experience within the Aquatics spaces and includes upgrades to the deep pool, beach pool, hot tub, splash park, and surrounding water systems.
To help Members stay active and connected during the closure period, the Club is pleased to offer a selection of dryland Aqua Fitness classes throughout the closure. These classes are intended to provide Members with continued opportunities to move, connect, and maintain their wellness routines while Aquatics enhancements are underway. For additional details on schedules and class offerings, please click here.
Tennis Corridor & Lounge Enhancements
As previously communicated, Courts 1–4 will be closed throughout the month of July to accommodate the tennis ceiling replacement project. During this time, the Club will also be exploring additional opportunities for Tennis facility enhancements, including upgrades to the curtains between and behind the courts as part of the broader improvement work within the space.
During Phase 1B, Members can look forward to enhancements to the Tennis Corridor and Lounge. These improvements are designed to create a more welcoming, functional, and comfortable environment for Members and will include refreshed washrooms, dedicated tennis lockers, updated lounge furnishings, a new refreshment area, a dedicated tennis desk, and improved accessibility throughout the corridor space. Also during this time, Courts 1-4 will receive a new air-handler inclusive of air conditioning, to enhance comfort and extend the playing season.
Key Takeaways
Fall programming will move toward a standardized seasonal session dates across many departments
The Club will continue monitoring Member feedback as programming and facility enhancements evolve through Frame the Future
Aquatics maintenance and infrastructure upgrades will support long-term facility improvements
Tennis Corridor & Lounge enhancements will introduce upgraded Member amenities and improved accessibility
Fall Registration opens Sunday, June 7 for Active Members
These programming updates are part of a longer-term operational improvement strategy and will continue beyond the construction period
Changes are intended to improve consistency, simplify registration, and reduce scheduling confusion for Members
Looking for More Details?
For Members looking for additional detail, the Club’s comprehensive running FAQ continues to be updated with information from all previous Frame the Future communications, including programming updates, facility enhancements, construction timelines, and operational changes.
If you have questions or feedback, please connect with a Department Manager, a member of our Senior Leadership Team, or email future@calgarywinterclub.com.
Thank you for your continued support as we move forward with Frame the Future.
Programming & Member Experience
Dear Members,
As part of our ongoing Frame the Future updates, we are sharing how programming and the overall Club experience will be managed during construction.
The Calgary Winter Club offers one of the most comprehensive programming offerings among private clubs in North America, and participation in programming remains a core part of the Member experience. Maintaining this strength, while managing activity levels across the Club during construction, has been a key focus of our planning.
To support this, the Club conducted a comprehensive, data-driven analysis of programming participation, peak usage patterns, and overall facility flow across the day and week. These insights have informed a series of targeted adjustments designed to maintain access, better balance activity levels, and minimize congestion during construction.
Programming & Club Experience
Members can expect a full range of programming to continue throughout construction, with adjustments designed to support both construction requirements and overall experience.
Rather than broadly reducing programming, schedules have been carefully reviewed and redistributed across the day and across the week. This approach helps alleviate peak-time pressure while maintaining, and in some cases enhancing, overall access to programs.
Program sizes have been adjusted to improve overall experience, with additional offerings introduced at different times to maintain participation opportunities.
This approach allows the Club to continue delivering a broad range of programs while taking proactive steps to manage activity levels, recognizing that there may still be periods of higher activity.
Fall 2026 Registration
Save the Date: Fall 2026 program registration will open for Active Members on Sunday, June 7 from 6:00 – 9:00 pm.
We recognize that the adjustments outlined above may raise questions about individual programs and schedules. On Thursday, May 14, the Club will share a detailed follow-up communication outlining specific program changes, along with the release of the Fall Registration Guide. This guide will include a full list of available programs and additional details to support your planning.
Non-Member Sporting Events
The Club has made the tough decision to stop hosting large-scale external events during construction, including tournaments, bonspiels, swim meets, and external bookings.
This approach prioritizes Member access and helps reduce overall traffic and demand on amenities. Event activity will continue to be reviewed as construction progresses.
Parking
Once construction begins, the Club recognizes the importance of parking for Members and will be actively managing and maximizing parking availability throughout the construction period. While some reduction in parking is expected due to required laydown areas and on-site work, steps are being taken to minimize the overall impact wherever possible.
While the Club cannot guarantee that parking will not reach capacity at certain peak times, a number of measures are being implemented to help reduce this likelihood and support overall access.
The Club is working closely with Buttcon West Ltd. to ensure that only the required number of parking stalls are impacted and to limit construction and work vehicles within the main parking areas wherever possible.
In addition, our CWC staff will park off-site for the duration of construction through an agreement with the North Haven Community Association. This helps prioritize available parking for Members, particularly during higher-demand periods.
Key Takeaways
Programming will continue throughout construction, with adjustments to support access and manage activity levels
Schedules have been redistributed and programs adjusted to maintain participation opportunities
Fall 2026 program registration will open on Sunday, June 7, with detailed program information to be shared on Thursday, May 14
The Club is committed to not hosting large-scale external events during construction
Parking impacts are expected once construction begins, with measures in place to manage availability and prioritize Member access
Looking for More Details?
We encourage you to review the full FAQ for additional detail on programming, scheduling, and what to expect during construction.
If you have questions or feedback, please connect with a Department Manager, a member of our Senior Leadership Team, or email future@calgarywinterclub.com.
Thank you for your continued support as we move forward with Frame the Future.
Food & Beverage Update
Dear Members,
As part of our ongoing Frame the Future updates, this communication focuses on Food & Beverage operations and Member event impacts, outlining what Members can expect as we move toward construction.
In support of this, we want to share an important update to the project timeline.
After consulting with our design and construction partners, we've made the decision to shift the project’s start date by approximately one month, with construction now anticipated to begin in mid-August 2026.
This decision is driven primarily by current permitting timelines at the City of Calgary, which are running longer than anticipated. Establishing a realistic construction start date — one anchored to expected permit approval — allows us to build a reliable workback schedule covering all enabling works and pre-construction preparations, and ensures we are ready to mobilize the moment permits are in hand. The additional time also allows the design team to further advance construction drawings prior to tender, supporting more accurate pricing and execution.
While this adjustment shifts the anticipated start slightly, it allows for a more coordinated and well-prepared construction process. Please note that the Aquatics Centre closure remains unchanged and will continue as planned from June through August 2026.
Food & Beverage at the Club During Construction
As construction begins, adjustments to dining, event, and gathering spaces are required to support ongoing operations and project work within the building. As with all decisions related to the project, our focus remains on maintaining the best possible Member experience while preparing the Club for construction.
Elevation Dining Room
Elevation and the Private Dining Room (Bin 818) will close at the start of construction for the duration of Phase 1A, which is anticipated to span approximately one year. This closure is needed to enable modifications to the structure to tie in the new building envelope for the Universal Locker Room and new patio.
The temporary closure of these spaces provides a great opportunity to undertake necessary maintenance, including a refresh of the restaurant’s interiors. During the closure, we will also take steps to improve the acoustics and circulation of the spaces, which will ensure all tables are accessible and the environment is enjoyable on even the busiest nights. Additionally, a dedicated bar will be installed to enhance drink service and support the newly constructed patio. A second private dining room has also been incorporated into the plans – an opportunity that presented itself during the detailed design process. This room will sit above the Universal Locker Room, in the space that is currently the main lobby. This is well timed, given the popularity of Bin 818, and will provide more opportunities for the Club to host your special occasions and large family gatherings.
While this closure will impact Members in the short term, we are excited to share this refreshed space with you upon the completion of Phase 1A.
Dining During Construction
As construction begins, RnR and the Club Café will serve as the Club’s primary dining outlets, ensuring Members continue to have access to a variety of food and beverage services.
The Club Café will remain open daily from 7:00 am to 9:00 pm, access to coffee, casual dining, and quick service throughout the day.
RnR will operate seven days a week, with a shared schedule that supports both family dining and adult- only dining. Family dining will be available throughout the day until approximately 8:00 pm, after which the space will transition to an adult-focused lounge environment. This timing aligns with the conclusion of most adult programs and leagues.
Additional details on menus, hours, and scheduling will be shared closer to the start of construction.
Birthday Parties & Group Wind-Ups
Birthday parties and group bookings will not be available once construction is underway, as the spaces that support these events will temporarily transition to support programming. Members are encouraged to book in advance while availability remains.
Events
To support continuity of events during construction, the Club has partnered with Silver Springs Golf Course to host key internal events as well as to provide Members with an alternative venue for hosting events while on-site space is limited.
Members wishing to plan events such as celebrations of life, corporate meetings, weddings, or holiday parties may explore this option by contacting the CWC’s Event’s Team at events@calgarywinterclub.com. The Events Team will coordinate introductions and act as a liaison between Members and Silver Springs, supporting the planning process and ensuring a seamless experience.
Bookings will be subject to Silver Springs’ availability, menus, pricing, and event packages.
Key Takeaways
Construction start adjusted: Phase 1 construction is now anticipated to begin in mid-August 2026, allowing for permitting timelines and more developed construction drawings.
Aquatics Centre closure unchanged: The Aquatics Centre will remain closed June through August, scheduled work will being in June.
Dining will continue throughout construction:
The Club Café will remain open daily (7:00 am – 9:00 pm)
RnR will operate daily with a mix of family dining and adult lounge service
Elevation and Private Dining Room will close at construction start:
These spaces will be refreshed and enhanced during Phase 1A, including interior updates, improved acoustics, and expanded dining and event capabilities.
Banqueting and meeting spaces will be unavailable during construction:
Includes Skyline, Board Room, McCallum Room, Party Room, and Founder’s Lounge.
Birthday parties and group bookings will be paused:
These spaces will transition to support Youth programming and operational needs during construction.
Off-site options available for events:
The Club has partnered with Silver Springs Golf Course to support internal events and Member-sponsored functions during construction.
Member experience remains the priority:
All adjustments are designed to maintain continuity of service while positioning the Club for long-term improvements through Frame the Future.
Looking for More Details?
We’ve created a Frame the Future FAQ — a detailed, evolving resource that outlines key information, timelines, and operational changes. This document will be updated regularly as the project progresses.
We recognize that these changes may prompt questions. To ensure Members receive accurate and current information, we ask that food and beverage or event-related questions be directed to the appropriate team rather than relying on informal updates or assumptions.
For questions related to Frame the Future, please contact future@calgarywinterclub.com.
For questions related to events or off-site event opportunities, please contact events@calgarywinterclub.com.
Our next Frame the Future communication will address changes to Programming starting in the fall of 2026 to increase availability to programs and activity areas as well as safeguard Member experience during construction.
Thank you for your patience and understanding as we continue to share information in stages and prepare the Club for the next phase of this work.
Communication Approach
Frame the Future: Communication Approach
As we prepare to go into construction, we are committed to keeping Members informed. We will continue to take an thorough approach to communication, keeping Members informed and engaged every step of the way. This includes detailed plans regarding Member access routes into the Club, how we are making adjustments to preserve your Member experience, and what is happening inside the construction area. While plans will at times need to adjust as work progresses, our goal is to communicate in a way that is consistent and transparent throughout this exciting time.
In the lead-up to construction, updates will be shared over time rather than all at once, so key details can be communicated when they are most relevant and with the right context.
Starting now, Members can expect Frame the Future communications at key points throughout this initial phase of pre-construction planning and preparation, generally every 2–3 weeks through mid-June.
These updates will help guide Members through construction by sharing information regarding key areas of impact, including food and beverage, programming, operational impacts, and construction milestones.
Pulse Survey - Communication Frequency
We know email remains an important way many Members stay informed, while also recognizing that inboxes can fill quickly. As part of this first update, we would appreciate your feedback on the frequency of the Club’s regularly scheduled weekly emails.
CWC Weekly is the Club’s regular email update and is currently sent twice per week, on Monday and Wednesday. How would you rate this frequency?
Click the button below to submit your answer and see the survey results. This survey will remain open until Thursday, March 26.
Upcoming Topics
Food & Beverage Updates – what Members can expect as food and beverage operations evolve during construction, including service considerations and event-related planning
Programming Approach and Structure – a high-level look at how programming is being planned for the season ahead, including key considerations and areas of change
Operational Impacts – an overview of the day-to-day changes Members may notice across the Club, including access, use of space, lockers, and service adjustments
Fall 2026 Programming Overview & Registration Guide – a more detailed look at fall programming, including registration timing and what Members need to know to plan ahead
Construction Kick-Off – a closer look at the start of construction and the impacts Members can expect as work begins
We recognize these communications may prompt questions, and we welcome Members reaching out.
To ensure Members receive accurate and up-to-date information, we strongly encourage questions to be directed to future@calgarywinterclub.com or to a member of the Club’s Senior Leadership team. In some cases, questions may relate to topics that will be addressed in an upcoming communication. Where that is the case, we ask for Members’ patience as those details are finalized and shared, so that complete information and supporting FAQs can be provided in the right context.
This project is about more than a building. It is about stewarding the future of a Club that has meant so much to generations of Members, and communicating well is part of that responsibility.
Thank you for the care, patience, and community spirit you continue to bring to the Club.
Key Takeaways
Frame the Future updates will be shared at key points throughout the initial phase of pre-construction planning and preparation, generally every 2–3 weeks through mid-June.
Each communication will focus on the key information most relevant at that stage of the project.
Every update will include Key Takeaways for quick reference and a more detailed FAQ.
Updates will also live on the future website and in the CWC app feed.
Members are invited to share feedback on the Club’s current email cadence Open until March 26.
The next Frame the Future communication will be sent in late March and will cover Food & Beverage updates.
Shareholder Survey Summary
Dear Members,
Over the past several weeks, we’ve been engaging with Members to listen, reflect, and look forward together. As part of this process, we launched a Shareholder Survey to ask an important question: how do we tell the Calgary Winter Club’s story as we move into the next chapter?
First, thank you. The survey received 1,564 responses, reflecting strong engagement from our Members.
When we introduced the survey in February, our goal was simple: to ask the hard questions rather than making assumptions. The Calgary Winter Club has been shaped by its Members for nearly 70 years, and any conversation about how we represent the Club must begin by listening.
What We Heard From Members
Your responses reinforced several clear themes. Primarily, that the Club plays an active role in Members’ lives, with many visiting multiple times each week.
Members also spoke clearly about what the Club represents. Words like family, community, fitness, fun, health, and friends came up repeatedly, reflecting the welcoming atmosphere that has defined the Club for generations.
There is also a strong sense of pride in belonging here. More than 80% of respondents reported high or very high pride in being a Member, and many emphasized how important the Club’s history and legacy are to their connection here.
And importantly, when we asked about long-standing elements of the Club’s identity, including the name, the message was clear: The Calgary Winter Club’s name is an integral part of the Club’s historical identity, has a significant amount of brand equity, and resonates strongly with many of our Members.
Looking Ahead
This work is not about change for its own sake. Rather, it is about ensuring that as we continue investing in the Club, decisions are guided by what Members value most.
What we heard consistently is that Members want the Club’s future to reflect the qualities that already define it: a strong sense of community, a welcoming culture, a place for families, and pride in the Club’s legacy.
During construction, we will be creating new opportunities within the Club to share and celebrate our legacy by highlighting the stories, people, and moments that have shaped the Calgary Winter Club over the past 70 years. We look forward to bringing these spaces and stories to life and can't wait to share them with you.
A summary of the survey results is attached for those who would like to explore the findings in more detail.
Click here to view the Survey Summary.
Thank you for your input and for continuing to frame the future of the Calgary Winter Club.
Warm regards,
Gavin Hamblin
Chief Executive Officer
Construction Manager Appointed for Frame the Future
Buttcon West Limited Selected as Construction Manager for Frame the Future
The Calgary Winter Club is pleased to share that Buttcon West Limited (BWL) has been selected as the Construction Manager for Frame the Future, following a competitive procurement process.
The Construction Committee, comprised of Member volunteers and Board members, along with Club management, reviewed five proposals submitted before the August 22, 2025, RFP deadline. Submissions were evaluated against criteria including experience, workplan and schedule, innovation and sustainability, and financial proposal.
BWL stood out with the most balanced submission across all categories. While the Western division is a new name in Calgary, Buttcon is a well-established company with extensive experience in Eastern Canada. The Calgary team is composed of seasoned professionals who have delivered major projects locally for many years, bringing both national depth and strong local expertise.
Their proposal highlighted a highly capable team, competitive and well-developed fees, and an eagerness to deliver results for the Club. In addition, their presentation demonstrated strong teamwork and alignment with the Club’s values, reinforcing confidence in their ability to manage a complex, active site like ours.
With both the Prime Consultant and Construction Manager now confirmed, the Club is well positioned to move confidently from planning into detailed design marking another critical milestone as the Club works to bring Frame the Future to life.
Warm Regards,
Gavin Hamblin
Chief Executive Officer
Prime Consultant Appointed for Frame the Future
GGA Architecture Selected as Prime Consultant for Frame the Future
The Calgary Winter Club is excited to share that GGA Architecture has been selected as the Prime Consultant for Frame the Future, following a thorough and competitive procurement process. This represents another significant step toward delivering the Master Plan that Members endorsed on June 18, 2025, when shareholders voted 85.6% in favour of the required borrowing resolution.
The Prime Consultant plays a critical role in leading the design process and coordinating the many moving parts of a major redevelopment. This includes design and engineering coordination, tendering support, construction administration, and more. The Construction Committee, comprised of dedicated Member volunteers and Board members, managed the selection process, reviewing six proposals that were scored on criteria such as experience, personnel, solutions, and price. Their careful work ensures the Club is moving from vision to action with the right expertise and leadership in place.
After this extensive review, GGA Architecture was chosen for their familiarity with the project, strong proposal, and impressive portfolio of work across Western Canada. GGA has committed a highly experienced team to the CWC, with significant day-to-day involvement from their principal in charge. Their strong local presence also provides scheduling advantages and added confidence as we move through permitting and construction phases.
GGA’s track record includes notable projects such as the Earl Grey Golf Clubhouse, Elevation Place in Canmore, and The Forge residential towers in Calgary’s University District. Each of these projects reflects their ability to combine functionality, design excellence, and a deep understanding of how spaces can shape community experiences. This expertise positions them well to help bring the vision of Frame the Future to life.
The selection of GGA Architecture marks the beginning of an exciting chapter for the Calgary Winter Club. With design now underway and the selection of a Construction Manager soon to follow, Members can look forward to facilities that will modernize our spaces, expand program opportunities, and elevate the overall Member experience.
Frame the Future is about more than bricks and mortar. It is about creating spaces that promote lifelong well-being, foster stronger connections, and inspire future generations of CWC families. We look forward to sharing more updates with you in the coming months as the design progresses and this transformative vision takes shape.
Warm Regards,
Gavin Hamblin
Chief Executive Officer
Construction Timeline
Frame the Future: Approved
Dear Members,
On behalf of the Board of Directors, we want to thank everyone who participated in last night’s Special General Meeting, whether in-person, virtually, or by proxy. Your commitment to the future of the Calgary Winter Club is sincerely appreciated.
We are pleased to announce that the special resolution to support the financing of Frame the Future, the Club’s Master Plan, has been approved by the Membership. The Club’s Articles outline the requirements for passing a special resolution: to pass, the resolution must receive not less than 75% approval from those Members who, if entitled to do so, vote in person or by proxy. With 1129 Shareholders participating, we are proud to share that 85.6% voted in favour of the special resolution - marking a major milestone in shaping the next chapter of our Club.
As we move into the next phase, Requests for Proposals (RFPs) will be issued for both a Construction Manager and a Prime Consultant. These are critical early steps in preparing for the successful delivery of Phase 1.
The Board and Club Management remain committed to transparency and ongoing communication. Project updates and key milestones will be shared regularly; the most current information will continue to be available at future.calgarywinterclub.com.
Thank you again for your continued support.
Loren Falkenberg
Chair, Board of Directors
Joel Tennison
President, Board of Directors
Proxy Deadline Today at 5:00 pm
Proxy Deadline Today | June 17, 2025
Dear Fellow Members,
On behalf of the Board of Directors, thank you for your continued engagement as we have gone through the Master Planning process.
As we approach the Special General Meeting (SGM) on Wednesday, June 18 at 7:00 pm, this is a final reminder that proxy forms must be submitted by 5:00 pm today, Tuesday, June 17. If you are unable to attend the SGM in-person, you can participate in the resolution by submitting a proxy.
Please note that proxy forms must be submitted by the 5:00 pm deadline—late submissions, regardless of format, will not be valid.
The borrowing resolution for Frame the Future requires at least 75% approval from Shareholders represented in-person or by proxy in order to pass.
Submit Your Proxy by 5:00 pm Today:
Drop off at Member Services,
Email to: reaganh@calgarywinterclub.com, or
Fax to: 403-282-6392
Click here to view the Notice of Meeting, Information Circular & Proxy Package
SGM Attendance
Members who wish to vote at the Special General Meeting, must attend the meeting in-person. Voting on the Special Resolution at the meeting will be conducted by secret ballot.
Members may also choose to attend the meeting virtually via livestream; however, please note that virtual attendees will only be able to observe the SGM, and will not be able to participate in the Q&A or vote.
To attend virtually, please use the following Zoom link:
SGM – Attend Virtually via Zoom
This is a pivotal moment for the Club, and your vote truly matters. We encourage all Members to read the comprehensive 31-page FAQ, review the Master Plan Summary, and explore additional details about the proposed project. All resources are available at future.calgarywinterclub.com.
Warm Regards,
Loren Falkenberg
Chair, Board of Directors
Joel Tennison
President, Board of Directors