Your Guide to the Club During Phase 1A of Construction
Dear Members,
For the past several months, we’ve been preparing together for this moment.
Through our Frame the Future communications, we’ve shared updates about parking, programming, Club access, temporary relocations and operational changes, all with one goal: to help prepare our Club and our Members for what construction will look like.
Now, construction is here.
The scope of the Club’s Master Plan represents an extraordinary reinvestment in the Calgary Winter Club and reflects something we can all take pride in: our ability to proactively invest in our facilities, responsibly steward our assets and plan for the long-term future of our Club. An undertaking of this magnitude is significant within the private club industry and represents an exciting investment in both the Club of today and the experience of generations of Members to come.
Bringing that vision to life will mean the Club looks and feels different for a period of time. Construction activity will become part of the landscape, some familiar spaces and routes will change, and parking will be significantly reduced. During our busiest times, finding a stall may take longer than Members are accustomed to.
We know these changes will require adjustment. While we have worked carefully to minimize disruption wherever possible, construction of this scale will bring some inconvenience. Our commitment is to be transparent about what’s changing, provide Members with the information needed to plan their visits, and continue adapting as the project progresses.
Your Guide to the Club During Construction
Over the past seven months, we’ve shared a lot of information. To make it easier to find what you need, we’ve brought the most important details together in our new Frame the Future Construction Guide for Phase 1A.
Designed as a quick reference throughout construction, the Guide brings together information on parking, Club access, temporary spaces, facility impacts, programming and other changes Members can expect.
Have Questions? We Have Answers.
Construction of this scale comes with a lot of questions, and we want Members to have somewhere to find the answers.
Our comprehensive Frame the Future FAQ goes beyond the quick-reference Guide, providing in-depth information about the project and what it means for your experience at the Club. It covers everything from construction timelines, parking and access to programming, temporary spaces, Food & Beverage, Member events and more.
Whether you have a specific question or simply want to better understand what to expect throughout construction, the FAQ is your most comprehensive resource for Frame the Future information.
Accessible Parking & Club Access
We understand how important accessible parking and entry are for Members who rely on them. As construction reduces parking availability, including accessible parking stalls, in our main lot as well as some of the upper parking lot, a temporary accessible entrance and designated accessible parking area has been added and will be available through the Curling Lounge beginning September 1.
The Curling Lounge entrance will be equipped with a ramp and automatic door openers, and the parking area can be accessed from either the northbound or southbound lanes of 14th Street. Limited accessible parking stalls will also continue to be available at the Upper North Entrance.
As the Curling Lounge entrance is not typically used for Member access, Members who require this temporary accessible entrance during construction will need to have specific access added to their membership fob. To ensure access is in place before the entrance opens, Members are asked to register in advance.
How to Register
Please email experience@calgarywinterclub.com with:
Your Member account number
Proof of Alberta Government issued Accessible Parking Placard
Make and Model of Car and license plate number
Once registration is complete, your fob will be updated and you will receive confirmation before the entrance opens.
Please note that accessible parking will be limited and available on a first-come, first-served basis. Registration provides access to the Curling Lounge entrance but does not guarantee an accessible parking stall.
If you experience difficulty accessing or navigating the Club during construction, please call Member Services at 403-289-5511 so our team can assist you.
Key Takeaways
Here’s a quick look at what Members can expect next:
Friday, August 14 | Dining & Events: Elevation, Founder’s Lounge, Private Dining Room (Bin 818), Skyline Room(s) and the Boardroom close as we transition into construction operations.
Saturday, August 15 | Food & Beverage: RnR opens to Members of all ages until 8:00 pm.
Monday, August 17 | Childminding: Childminding relocates to the Upper Classroom.
Tuesday, September 1 | Guest & Spectator Access: Adjusted guest and spectator policies take effect, including changes to permitted hours and the number of guests.
Tuesday, September 1 | Club Access: The Main Entrance closes. Members will access the Club through the Upper North Entrance, Temporary Tennis Entrance, and Badminton Hallway Entrance.
Tuesday, September 1 | Accessible Access: The temporary accessible entrance through the Curling Entrance opens for registered Members who require accessible entry. Limited stalls will still be available at the Upper North Entrance as well.
Tuesday, September 8 | Youth & Recreation: The Youth Room relocates to McCallum, and the Teen Room relocates to Upper Badminton Viewing as a shared space with a schedule.
Tuesday, September 8 | Music: Music classes relocate to the Lower Boardroom and Lower Preschool Rooms.
Tuesday, September 8 | Tutoring: Evening tutoring services relocate to the 55+ Room.
We encourage Members to review the Construction Guide, explore the detailed Phase 1 FAQ and stay up to date as construction progresses. As timelines and impacts evolve, we’ll continue to communicate important changes before they happen.
Frame the Future has been years in the making. We’ve imagined, planned, listened and prepared for this next chapter. There will be some challenges to navigate along the way, but there will also be an incredible amount of progress to watch unfold. As always, if you have any questions regarding construction, please reach out to future@calgarywinterclub.com.
Now, we get to watch the future of our Club take shape.
Childminding Update
July 28
Dear Members,
As we prepare for the next phase of Frame the Future, we'd like to share an important update for families who utilize Childminding.
Beginning Monday, August 17, Childminding will temporarily relocate to the Upper Classroom, overlooking the Aquatic Centre. While the location is changing, our commitment to providing a safe, welcoming environment for your children remains the same.
As Childminding transitions to this space, overall capacity will be reduced. To help Members plan ahead and secure their preferred Childminding time, advance online bookings will continue for Infants (6 weeks to 18 months) and will now be introduced for Children (18 months & older to 6 years) through the Club's website and app.
What's Changing
Monday, August 17: Childminding relocates to the Upper Classroom (overlooking the Aquatic Centre).
To secure a spot, advance online bookings will continue for Infants (6 weeks to 18 months) and will now be introduced for Children (18 months & older to 6 years) through the Club's website and app.
Childminding hours remain unchanged and will continue to follow both our Summer and Fall/Winter/Spring schedules.
Walk-in spaces will continue to be accommodated when capacity permits.
How to Book Childminding
Beginning Tuesday, August 11 at 7:00 am, Members will be able to reserve Childminding for visits beginning Monday, August 17.
Website
Navigate to Book an Activity.
Select the appropriate activity:
CM – Infant (6 weeks to 18 months)
CM – Child (18 months & older to 6 years)
Select your preferred date and time.
App
Tap the Menu button in the bottom right corner.
Under the Reservations section.
Choose the appropriate activity:
CM – Infant (6 weeks to 18 months)
CM – Child (18 months & older to 6 years)
Select your preferred date and time.
Helpful Tip: Once the Childminding reservation page opens, click the Spot dropdown menu to view all available Childminding spaces. If the first spot is full, another space may still be available for your selected time.
Transition Timeline
Starting the week of August 10, Members will see two Childminding activities sheets on both the website and app.
Beginning Tuesday August 11, Members can continue to book on CM – Infant and new bookings on the CM – Child activities for visits beginning Monday, August 17.
Existing Infant Childminding bookings will remain available for visits taking place prior to August 17.
Cancellation & No-Show Policy
As space will be more limited during construction, we kindly ask Members to cancel any bookings they are unable to use.
Cancellations must be made by 8:00 am on the day of your booking.
Your first no-show will receive a reminder.
Subsequent no-shows will result in a $25 fee applied to your Member account.
These policies help ensure Childminding spaces remain available for as many Members as possible.
Booking Guidelines
To help make the most of the temporary Childminding space, Member bookings are:
Maximum 2 hours per infant/child, per day.
Maximum 10 hours per infant/child, per week.
Advance bookings are strongly encouraged to secure your preferred time.
Members are encouraged to book adjacent available time slots where possible, helping increase availability for all families.
Walk-in spaces will continue to be accommodated when capacity permits.
Away & Play
During Phase 1A, the Away & Play program will be temporarily paused while Childminding is in its temporary location.
This allows our Childminding team to focus on supporting Members utilizing the Club while maximizing availability within our temporary Childminding space.
Key Takeaways
Childminding relocates to the Upper Classroom on Monday, August 17.
Childminding hours remain unchanged.
Advance online bookings are available for Infants (6 weeks to 18 months) and Children (18 months & older to 6 years) and are strongly encouraged to secure your preferred time.
Reservations for Children (18 months & older to 6 years) open via the CWC website and app on Tuesday, August 11 at 7:00 am.
The Away & Play program will be temporarily paused during Phase 1A.
If you have any questions about the relocation or the new booking process, please contact:
Laurie Marchuk
Preschool & Childminding Manager
lauriem@calgarywinterclub.com
Eunice Mok
Preschool & Childminding Supervisor
eunicem@calgarywinterclub.com
Thank you for your patience and understanding as we prepare for this exciting next phase of Frame the Future.
Childminding and Youth Spaces
Dear Members,
As we prepare to begin Frame the Future, much of the focus has naturally been on what we're building. Equally important, however, is how we continue to deliver the Club experience our Members value while construction is underway.
During our initial Member Engagement Sessions at the beginning of the Frame the Future planning process, we asked Members what mattered most throughout the journey ahead. One message came through consistently. While Members were excited about the future of the Club, it was equally important that the Club remain active, welcoming and enjoyable throughout construction. We recognize that some aspects of your day-to-day experience will look different over the coming months, but that feedback has shaped months of planning.
Behind the scenes, teams from across the Club have spent months exploring how we can adapt our spaces and operations to support construction while maintaining access to the programs, services and amenities Members value most. In many cases, that has meant finding creative ways to repurpose existing spaces so many amenities, programs and services can continue throughout the project.
While construction is expected to begin in mid-August, Members will notice a few initial changes as the Club begins implementing a staged approach to support the project. September 1 will mark the introduction of additional operational changes throughout the Club.
Temporary Entrances & Access
As shared in our previous Frame the Future update, Member access will transition to a new entrance configuration beginning September 1.
The Upper North Entrance (the upper pool viewing hallway) will remain one of the Club's primary Member entrance throughout construction. On September 1, the Temporary Tennis Entrance and Temporary South Entrance, located near the Badminton Courts, will also open, providing Members with multiple access points.
Member Services will operate from temporary service locations at both the Upper North Entrance and Temporary Tennis Entrance, ensuring support remains readily available whether you are checking in for your court, looking for equipment rentals or have any questions.
Clear signage will be installed throughout the Club and updated as each phase of construction progresses to help Members navigate with confidence. Accessible routes, including ramps and elevators, will remain available, and any adjustments will be communicated in advance.
Locker Rentals
As construction begins on the new Universal Locker Room in Phase 1A, Members will continue to use the existing Men's, Women's, Family Locker Room as well as sports lockers, as they do today.
Once the Universal Locker Room is complete at the end of Phase 1A, the Club will transition to day-use lockers only while the new Men's and Women's Locker Rooms are constructed. During this period, Members will have access to day-use lockers within the Universal Locker Room, sports-specific locker areas and additional day lockers located throughout the Club.
We recognize that lockers are an important part of many Members' routines and will communicate the transition process well in advance. Current locker renters will receive detailed information before any changes take effect.
Relocation of Child & Youth Spaces
Within Phase 1A, to build the Club's new Childminding, Preschool and Universal Locker Room facilities, several existing spaces will be repurposed to make way for these exciting additions.
The current Childminding space will become the future Universal Locker Rooms, while the current Youth & Teen Room and Music & Tutoring spaces will be transformed into the Club's new Childminding and Preschool area. Looking ahead, Music & Tutoring will move into a new permanent home within the current Boardroom and Food & Beverage office area.
To keep these programs operating throughout construction, several services will temporarily relocate within the Club.
Childminding Centre
Beginning in mid-August, Childminding will relocate to the Upper Classroom overlooking the Aquatic Centre.
Childminding will continue to operate under its regular Summer and Fall/Winter/Spring schedules.
As we transition into the temporary space, capacity will be more limited than in our current Childminding area. To help families plan ahead and ensure fair access, Members will be able to reserve a Childminding space through the Club's website or app, similar to booking an activity or program.
Currently, advance reservations are required only for Infants (6 weeks to 18 months). Starting mid-August, this requirement will expand to include both Infants (6 weeks to 18 months) and Children (19 months to 6 years).
Members who wish to guarantee a Childminding space will be required to make an advance reservation. Drop-ins will continue to be welcomed and accommodated whenever space is available.
As part of these temporary changes, the Away & Play program will be paused for Phase 1A. This allows Childminding resources to remain focused on supporting Members while they are enjoying the Club and helps ensure available spaces are used as efficiently as possible.
In the coming weeks, Members with children under the age of 6 will receive a detailed overview of the new booking process, reservation guidelines and timelines.
Youth Room & Teen Lounge
In early September, the current Youth Room & Teen Lounge spaces will be repurposed as construction begins on the Club's future Childminding and Preschool areas. The exact transition date will be communicated once confirmed.
The Youth Room will relocate to the McCallum Room, where it will continue to operate under its regular hours and offer many of the games, activities and amenities Members have come to expect.
A temporary Teen Lounge area will be available in the Upper Badminton Viewing area, providing a casual space for older youth during construction. Members 12 years of age and older are also welcome to use the seating and social spaces located throughout the Club.
Music & Tutoring
Music lessons will temporarily relocate to spaces adjacent to the Bowling Centre, in the Lower Boardroom and Preschool Rooms, while tutoring sessions will continue in designated quiet areas throughout the Club and in the 55+ Room (in off-hours that won't impact regularly scheduled 55+ programs).
To provide additional flexibility during construction, we have also expanded our music and tutoring offerings to include online classes, which are clearly identified on the Club website and app.
Families enrolled in Music & Tutoring programs will receive detailed room locations and directions before classes begin in September.
Before We Begin...
While much of our recent communication has focused on how construction will affect day-to-day Club operations, we also recognize that this milestone deserves to be celebrated.
Before Frame the Future officially begins, we'll be inviting Members to join us for a special evening on Friday, August 14, 2026 as we come together to celebrate the memories, friendships and traditions that have shaped the Club over the years, while looking ahead to everything still to come.
We'll be sharing more details in the coming days, but for now, save the date and watch for your invitation to The Signature Event.
One last evening together before we begin building the Club's next chapter.
Key Takeaways
The Upper North Entrance will remain as one of the primary Member entrances, with the Temporary Tennis Entrance and Temporary South Entrance opening to support Member access.
Member Services will operate from temporary locations at the Upper North Entrance and Temporary Tennis Entrance.
Locker rentals will remain unchanged during Phase 1A.
As construction begins on the Club's future Childminding, Preschool and Universal Locker Room facilities, several family-focused spaces will temporarily relocate to keep programs operating.
Childminding will relocate and transition to advance reservations, for both infants and children, through the Club’s website or app, while Away & Play will be temporarily paused for Phase 1A.
The Youth Room & Teen Lounge, Music & Tutoring programs will continue operating from temporary locations, with virtual music and tutoring options also available.
As Frame the Future progresses, our commitment remains the same. We will continue to communicate early, provide clear direction and share updates well in advance so Members can confidently plan their visits and continue enjoying the Club throughout construction.
Stay Informed
Our detailed Frame the Future FAQ continues to be updated as construction progresses and includes additional information about these operational changes, timelines and what to expect throughout the project.
If you have any questions, please reach out to us at future@calgarywinterclub.com.
Access During Construction
Dear Members,
As planning for Frame the Future continues, we want to share an update on several operational changes that will support Club access during construction.
Phase 1A remains on track to begin in mid-August, with a confirmed start date to be communicated out closer to construction.
Over the past several years, the Club has continued to evaluate Member usage patterns, facility activity levels, parking demand, and overall access across the Club. This work has helped our team better understand where construction will have the greatest impact and where operational adjustments can best support Member access throughout the project.
Through that analysis, it became clear that parking and Club access will be among the most significant challenges during construction. The review also highlighted pressures that already existed during some of the Club's busiest periods, particularly weeknights and Saturday mornings. While construction will increase these pressures through reduced parking availability and changes to access routes, many of the decisions outlined below are intended not only to prepare for construction, but also to better manage peak-period demand and improve access to the Club moving forward.
We recognize that some Members have already experienced changes through the Fall Programming adjustments, and that additional changes will be required as construction progresses. While these adjustments may affect how some Members use the Club, they are intended to help preserve access to the programs, services, and amenities that Members value most.
As construction moves forward, our commitment is to communicate clearly, plan thoughtfully, and continue making decisions that put Members first.
Our Approach During Construction
To prepare for construction and support access to the Club throughout the project, a number of operational changes have already been implemented, with additional measures being introduced as construction begins, including:
Requiring all staff to park off-site throughout construction, helping protect on-site parking availability for Members.
Pausing major non-member events, tournaments, bonspiels, and external rentals throughout construction.
Implementing Fall Programming adjustments, which have already been communicated to Members and are designed to better distribute participation throughout the week.
Limiting guest and non-member access during peak periods.
Together, these steps are intended to help the Club navigate construction in a way that prioritizes Member access, manages demand during peak periods, and keeps key services operating throughout the project.
Guest, Social & Non-Member Access
Over the past several months, the Club has undertaken a detailed analysis of Member and guest counts, program participation, facility usage, parking demand, and peak-period activity patterns. This work included visual (heat) mapping across the Club to better understand when and where demand is highest, and to identify the areas most likely to be impacted during construction.
The analysis highlighted the significant role that guest and non-member activity play during some of the Club's busiest periods, particularly weekday evenings and Saturday mornings. On many Saturday mornings, guest counts have exceeded 120, not including social or dining guests, adding substantial demand to parking, amenities, and shared spaces during one of the busiest times of the week.
These insights helped inform the operational decisions outlined below, balancing the value of guest access with the need to maintain parking availability, manage facility demand, and support access to Club amenities for active Members throughout construction.
Guest Access During Construction
Guest access has long been part of Club life and provides Members with the opportunity to introduce family, friends, and colleagues to the Calgary Winter Club.
With construction reducing parking availability and placing additional pressure on facility access, guest privileges will be significantly limited.
Guest access will be available:
Monday to Friday after 8:00 pm
Saturdays, Sundays, and Holidays after 4:00 pm
Members will be limited to registering a maximum of four (4) guests per Shareholder account, at any one time.
All guests entering the Club will be required to register through Member Services and will only be permitted during designated guest hours. This includes guests utilizing Club amenities, inactive family members on your account, non-member spectators, social guests visiting RnR or Café, individuals attending casual business meetings, and any other non-member accompanying an active Member.
For clarity, during construction, anyone who is not an active Member, including guests, inactive family members, social guests, individuals attending casual business meetings, and other non-members, will only be permitted to access the facility when signed in as a guest by an active Member, during designated guest hours, and subject to applicable guest fees and Club policies.
Members who wish to make changes to a family member’s status are reminded to contact Membership at membership@calgarywinterclub.com prior to June 30, 2026.
Non-Member Spectators & Program Drop-Off
The Club recognizes that occasionally families rely on non-member parents, guardians, grandparents, and other caregivers to assist with drop-off and pick-up for younger children participating in registered programs and lessons.
Drop-off and pick-up access will continue to be supported throughout construction. To preserve Member access during this period, non-members dropping off or picking up children for registered programs will be asked to check in at the Member Services desk and provide identification each time they enter the facility. Non-members completing drop-off or pick-up will not be permitted to remain in the Club during programs, lessons, or activities and will be asked to exit the facility once drop-off or pick-up is complete.
Parking, Access & Entrances
Parking availability will be impacted during construction, particularly during Phase 1A, as portions of the site will be required for construction staging and laydown areas. The Club is working closely with Buttcon West Ltd. to minimize these impacts wherever possible.
Several measures have been implemented to help offset the reduction in available parking, including requiring all staff to park off-site throughout construction, Fall Programming adjustments, guest access changes, and the pause of non-member events and rentals.
Once construction begins, the Main Entrance will close and the Upper North Entrance, currently known as the Sentry Entrance, will become one of the Club's primary access points for Members.
To further support access throughout construction, two additional temporary entrances are planned to open in early September:
Temporary Tennis Entrance
Temporary South Entrance, located near Badminton
Member Services will operate from both the Upper North Entrance and Temporary Tennis Entrance, ensuring Members continue to have access to guest registration, account support, and other Member Services functions throughout construction.
For a visual overview of the temporary entrance locations and access points, please click here.
Additional details regarding parking operations, traffic flow, accessibility routes, signage, wayfinding, and implementation timelines will be communicated closer to construction. Members can also expect additional communication in July, including confirmed implementation dates and further details regarding access changes.
Key Takeaways
Phase 1A remains on track to begin in mid-August, with a confirmed start date to be communicated closer to construction.
Parking and site access will be among the most significant impacts during construction.
All staff will park off-site, and major non-member events, tournaments, bonspiels, and rentals will be paused throughout construction.
Guest access will be significantly limited with designated access hours and with a maximum of four (4) guests per Shareholder account at one time.
All guests, including social guests visiting RnR or Café, will be required to register through Member Services and will be subject to guest hours.
Non-member spectators will no longer be permitted to remain in the Club during programs and activities; however, drop-off and pick-up access will continue.
The Main Entrance will close once construction begins, with temporary access routes and entrances opening in early September.
Additional construction readiness information and confirmed implementation dates will be shared throughout July and August.
These are temporary but necessary adjustments that will help the Club continue operating during a period of significant construction.
We recognize that some of these changes will require Members to adjust familiar routines, and we appreciate the flexibility, patience, and understanding of Members, staff, and the broader Club community as we move through this important phase of Frame the Future together.
Since the launch of Frame the Future communications in March, the Club has maintained and expanded a detailed FAQ to help Members stay informed throughout the project. As planning continues to evolve, the FAQ is updated regularly and remains the most comprehensive source of information regarding construction impacts, operational changes, project timelines, and what Members can expect in the months ahead.
Additional updates, including confirmed implementation dates and construction readiness information, will be shared with Members throughout July.
If you have questions about any aspect of the project, please contact the Frame the Future team at future@calgarywinterclub.com. We welcome your questions and would be happy to provide additional information or clarification.
Thank you for your continued engagement, support, and trust as we move forward together with Frame the Future.
Fall Programming & Facility Enhancements
Dear Members,
As previously shared through earlier Frame the Future communications, the Club has been actively reviewing programming participation, peak usage periods, scheduling patterns, and overall facility flow to help support Member access and experience throughout construction.
Through this ongoing, data-informed review, the Club has identified several opportunities to improve programming consistency, simplify registration and scheduling processes, create greater flexibility for Members and families, and increase access to high-demand offerings across the Club.
While some operational adjustments are necessary during the Frame the Future construction period, many of these programming enhancements reflect broader, long-term improvements that will continue beyond construction and help shape the future delivery of Club programming.
Starting this coming fall, we will be introducing these changes, including more standardized and flexible programming structure. Members will notice changes such as session length, revised registration structures, and department-specific scheduling updates designed to create a streamlined and enhanced Member experience across the Club.
Fall Programming Updates
Following a comprehensive review of programming participation, scheduling patterns, and Member feedback, the Club identified opportunities to improve consistency and reduce inefficiencies across program scheduling and registration processes.
Beginning this Fall, many programs will move toward standardized seasonal session dates to create greater clarity, flexibility, and consistency for Members when planning and registering for programs.
Programs will continue to operate within the Club’s seasonal framework, including Fall, Winter, Spring, Summer, and Summer Day Camps, while introducing a more flexible session-based structure within each season.
Depending on the program, offerings may now be scheduled in one of three ways:
Full-season sessions
Two shorter sessions within the season
Monthly registration
Shorter session formats are also intended to create additional participation opportunities for Members throughout the season.
While some program areas, such as leagues and ladders, will continue to operate with customized scheduling based on the nature of the activity, Members can expect greater consistency overall throughout the Fall season.
Where to Find Information
For department-specific information, scheduling updates, and program details, Members are encouraged to review the Fall Program Registration Guide.
All Fall programs are now viewable through the CWC website and app, where Members can review program offerings, schedules, and availability. While the Registration Guide serves as the primary reference document for Fall programming, the most current program information, availability, and scheduling updates will continue to be reflected through the Club website and app.
Members with program-specific questions are encouraged to connect directly with the appropriate Department Head for additional support and clarification.
Fall 2026 Registration
Registration for Fall 2026 programming opens for Active Members on Sunday, June 7, with department registration opening in scheduled time slots between 6:00 and 9:00 pm. Click here to view the full department time breakdown. Registration for Active Waitlist Members and Family Seniors beginning Sunday, June 21 at midnight.
Aquatics Centre Enhancements
As previously communicated, the Aquatics Centre will be closed from June through August 2026 to accommodate planned maintenance and infrastructure improvements as part of Frame the Future.
This work will support the long-term functionality, safety, and overall Member experience within the Aquatics spaces and includes upgrades to the deep pool, beach pool, hot tub, splash park, and surrounding water systems.
To help Members stay active and connected during the closure period, the Club is pleased to offer a selection of dryland Aqua Fitness classes throughout the closure. These classes are intended to provide Members with continued opportunities to move, connect, and maintain their wellness routines while Aquatics enhancements are underway. For additional details on schedules and class offerings, please click here.
Tennis Corridor & Lounge Enhancements
As previously communicated, Courts 1–4 will be closed throughout the month of July to accommodate the tennis ceiling replacement project. During this time, the Club will also be exploring additional opportunities for Tennis facility enhancements, including upgrades to the curtains between and behind the courts as part of the broader improvement work within the space.
During Phase 1B, Members can look forward to enhancements to the Tennis Corridor and Lounge. These improvements are designed to create a more welcoming, functional, and comfortable environment for Members and will include refreshed washrooms, dedicated tennis lockers, updated lounge furnishings, a new refreshment area, a dedicated tennis desk, and improved accessibility throughout the corridor space. Also during this time, Courts 1-4 will receive a new air-handler inclusive of air conditioning, to enhance comfort and extend the playing season.
Key Takeaways
Fall programming will move toward a standardized seasonal session dates across many departments
The Club will continue monitoring Member feedback as programming and facility enhancements evolve through Frame the Future
Aquatics maintenance and infrastructure upgrades will support long-term facility improvements
Tennis Corridor & Lounge enhancements will introduce upgraded Member amenities and improved accessibility
Fall Registration opens Sunday, June 7 for Active Members
These programming updates are part of a longer-term operational improvement strategy and will continue beyond the construction period
Changes are intended to improve consistency, simplify registration, and reduce scheduling confusion for Members
Looking for More Details?
For Members looking for additional detail, the Club’s comprehensive running FAQ continues to be updated with information from all previous Frame the Future communications, including programming updates, facility enhancements, construction timelines, and operational changes.
If you have questions or feedback, please connect with a Department Manager, a member of our Senior Leadership Team, or email future@calgarywinterclub.com.
Thank you for your continued support as we move forward with Frame the Future.
Programming & Member Experience
Dear Members,
As part of our ongoing Frame the Future updates, we are sharing how programming and the overall Club experience will be managed during construction.
The Calgary Winter Club offers one of the most comprehensive programming offerings among private clubs in North America, and participation in programming remains a core part of the Member experience. Maintaining this strength, while managing activity levels across the Club during construction, has been a key focus of our planning.
To support this, the Club conducted a comprehensive, data-driven analysis of programming participation, peak usage patterns, and overall facility flow across the day and week. These insights have informed a series of targeted adjustments designed to maintain access, better balance activity levels, and minimize congestion during construction.
Programming & Club Experience
Members can expect a full range of programming to continue throughout construction, with adjustments designed to support both construction requirements and overall experience.
Rather than broadly reducing programming, schedules have been carefully reviewed and redistributed across the day and across the week. This approach helps alleviate peak-time pressure while maintaining, and in some cases enhancing, overall access to programs.
Program sizes have been adjusted to improve overall experience, with additional offerings introduced at different times to maintain participation opportunities.
This approach allows the Club to continue delivering a broad range of programs while taking proactive steps to manage activity levels, recognizing that there may still be periods of higher activity.
Fall 2026 Registration
Save the Date: Fall 2026 program registration will open for Active Members on Sunday, June 7 from 6:00 – 9:00 pm.
We recognize that the adjustments outlined above may raise questions about individual programs and schedules. On Thursday, May 14, the Club will share a detailed follow-up communication outlining specific program changes, along with the release of the Fall Registration Guide. This guide will include a full list of available programs and additional details to support your planning.
Non-Member Sporting Events
The Club has made the tough decision to stop hosting large-scale external events during construction, including tournaments, bonspiels, swim meets, and external bookings.
This approach prioritizes Member access and helps reduce overall traffic and demand on amenities. Event activity will continue to be reviewed as construction progresses.
Parking
Once construction begins, the Club recognizes the importance of parking for Members and will be actively managing and maximizing parking availability throughout the construction period. While some reduction in parking is expected due to required laydown areas and on-site work, steps are being taken to minimize the overall impact wherever possible.
While the Club cannot guarantee that parking will not reach capacity at certain peak times, a number of measures are being implemented to help reduce this likelihood and support overall access.
The Club is working closely with Buttcon West Ltd. to ensure that only the required number of parking stalls are impacted and to limit construction and work vehicles within the main parking areas wherever possible.
In addition, our CWC staff will park off-site for the duration of construction through an agreement with the North Haven Community Association. This helps prioritize available parking for Members, particularly during higher-demand periods.
Key Takeaways
Programming will continue throughout construction, with adjustments to support access and manage activity levels
Schedules have been redistributed and programs adjusted to maintain participation opportunities
Fall 2026 program registration will open on Sunday, June 7, with detailed program information to be shared on Thursday, May 14
The Club is committed to not hosting large-scale external events during construction
Parking impacts are expected once construction begins, with measures in place to manage availability and prioritize Member access
Looking for More Details?
We encourage you to review the full FAQ for additional detail on programming, scheduling, and what to expect during construction.
If you have questions or feedback, please connect with a Department Manager, a member of our Senior Leadership Team, or email future@calgarywinterclub.com.
Thank you for your continued support as we move forward with Frame the Future.
Food & Beverage Update
Dear Members,
As part of our ongoing Frame the Future updates, this communication focuses on Food & Beverage operations and Member event impacts, outlining what Members can expect as we move toward construction.
In support of this, we want to share an important update to the project timeline.
After consulting with our design and construction partners, we've made the decision to shift the project’s start date by approximately one month, with construction now anticipated to begin in mid-August 2026.
This decision is driven primarily by current permitting timelines at the City of Calgary, which are running longer than anticipated. Establishing a realistic construction start date — one anchored to expected permit approval — allows us to build a reliable workback schedule covering all enabling works and pre-construction preparations, and ensures we are ready to mobilize the moment permits are in hand. The additional time also allows the design team to further advance construction drawings prior to tender, supporting more accurate pricing and execution.
While this adjustment shifts the anticipated start slightly, it allows for a more coordinated and well-prepared construction process. Please note that the Aquatics Centre closure remains unchanged and will continue as planned from June through August 2026.
Food & Beverage at the Club During Construction
As construction begins, adjustments to dining, event, and gathering spaces are required to support ongoing operations and project work within the building. As with all decisions related to the project, our focus remains on maintaining the best possible Member experience while preparing the Club for construction.
Elevation Dining Room
Elevation and the Private Dining Room (Bin 818) will close at the start of construction for the duration of Phase 1A, which is anticipated to span approximately one year. This closure is needed to enable modifications to the structure to tie in the new building envelope for the Universal Locker Room and new patio.
The temporary closure of these spaces provides a great opportunity to undertake necessary maintenance, including a refresh of the restaurant’s interiors. During the closure, we will also take steps to improve the acoustics and circulation of the spaces, which will ensure all tables are accessible and the environment is enjoyable on even the busiest nights. Additionally, a dedicated bar will be installed to enhance drink service and support the newly constructed patio. A second private dining room has also been incorporated into the plans – an opportunity that presented itself during the detailed design process. This room will sit above the Universal Locker Room, in the space that is currently the main lobby. This is well timed, given the popularity of Bin 818, and will provide more opportunities for the Club to host your special occasions and large family gatherings.
While this closure will impact Members in the short term, we are excited to share this refreshed space with you upon the completion of Phase 1A.
Dining During Construction
As construction begins, RnR and the Club Café will serve as the Club’s primary dining outlets, ensuring Members continue to have access to a variety of food and beverage services.
The Club Café will remain open daily from 7:00 am to 9:00 pm, access to coffee, casual dining, and quick service throughout the day.
RnR will operate seven days a week, with a shared schedule that supports both family dining and adult- only dining. Family dining will be available throughout the day until approximately 8:00 pm, after which the space will transition to an adult-focused lounge environment. This timing aligns with the conclusion of most adult programs and leagues.
Additional details on menus, hours, and scheduling will be shared closer to the start of construction.
Birthday Parties & Group Wind-Ups
Birthday parties and group bookings will not be available once construction is underway, as the spaces that support these events will temporarily transition to support programming. Members are encouraged to book in advance while availability remains.
Events
To support continuity of events during construction, the Club has partnered with Silver Springs Golf Course to host key internal events as well as to provide Members with an alternative venue for hosting events while on-site space is limited.
Members wishing to plan events such as celebrations of life, corporate meetings, weddings, or holiday parties may explore this option by contacting the CWC’s Event’s Team at events@calgarywinterclub.com. The Events Team will coordinate introductions and act as a liaison between Members and Silver Springs, supporting the planning process and ensuring a seamless experience.
Bookings will be subject to Silver Springs’ availability, menus, pricing, and event packages.
Key Takeaways
Construction start adjusted: Phase 1 construction is now anticipated to begin in mid-August 2026, allowing for permitting timelines and more developed construction drawings.
Aquatics Centre closure unchanged: The Aquatics Centre will remain closed June through August, scheduled work will being in June.
Dining will continue throughout construction:
The Club Café will remain open daily (7:00 am – 9:00 pm)
RnR will operate daily with a mix of family dining and adult lounge service
Elevation and Private Dining Room will close at construction start:
These spaces will be refreshed and enhanced during Phase 1A, including interior updates, improved acoustics, and expanded dining and event capabilities.
Banqueting and meeting spaces will be unavailable during construction:
Includes Skyline, Board Room, McCallum Room, Party Room, and Founder’s Lounge.
Birthday parties and group bookings will be paused:
These spaces will transition to support Youth programming and operational needs during construction.
Off-site options available for events:
The Club has partnered with Silver Springs Golf Course to support internal events and Member-sponsored functions during construction.
Member experience remains the priority:
All adjustments are designed to maintain continuity of service while positioning the Club for long-term improvements through Frame the Future.
Looking for More Details?
We’ve created a Frame the Future FAQ — a detailed, evolving resource that outlines key information, timelines, and operational changes. This document will be updated regularly as the project progresses.
We recognize that these changes may prompt questions. To ensure Members receive accurate and current information, we ask that food and beverage or event-related questions be directed to the appropriate team rather than relying on informal updates or assumptions.
For questions related to Frame the Future, please contact future@calgarywinterclub.com.
For questions related to events or off-site event opportunities, please contact events@calgarywinterclub.com.
Our next Frame the Future communication will address changes to Programming starting in the fall of 2026 to increase availability to programs and activity areas as well as safeguard Member experience during construction.
Thank you for your patience and understanding as we continue to share information in stages and prepare the Club for the next phase of this work.
Communication Approach
Frame the Future: Communication Approach
As we prepare to go into construction, we are committed to keeping Members informed. We will continue to take an thorough approach to communication, keeping Members informed and engaged every step of the way. This includes detailed plans regarding Member access routes into the Club, how we are making adjustments to preserve your Member experience, and what is happening inside the construction area. While plans will at times need to adjust as work progresses, our goal is to communicate in a way that is consistent and transparent throughout this exciting time.
In the lead-up to construction, updates will be shared over time rather than all at once, so key details can be communicated when they are most relevant and with the right context.
Starting now, Members can expect Frame the Future communications at key points throughout this initial phase of pre-construction planning and preparation, generally every 2–3 weeks through mid-June.
These updates will help guide Members through construction by sharing information regarding key areas of impact, including food and beverage, programming, operational impacts, and construction milestones.
Pulse Survey - Communication Frequency
We know email remains an important way many Members stay informed, while also recognizing that inboxes can fill quickly. As part of this first update, we would appreciate your feedback on the frequency of the Club’s regularly scheduled weekly emails.
CWC Weekly is the Club’s regular email update and is currently sent twice per week, on Monday and Wednesday. How would you rate this frequency?
Click the button below to submit your answer and see the survey results. This survey will remain open until Thursday, March 26.
Upcoming Topics
Food & Beverage Updates – what Members can expect as food and beverage operations evolve during construction, including service considerations and event-related planning
Programming Approach and Structure – a high-level look at how programming is being planned for the season ahead, including key considerations and areas of change
Operational Impacts – an overview of the day-to-day changes Members may notice across the Club, including access, use of space, lockers, and service adjustments
Fall 2026 Programming Overview & Registration Guide – a more detailed look at fall programming, including registration timing and what Members need to know to plan ahead
Construction Kick-Off – a closer look at the start of construction and the impacts Members can expect as work begins
We recognize these communications may prompt questions, and we welcome Members reaching out.
To ensure Members receive accurate and up-to-date information, we strongly encourage questions to be directed to future@calgarywinterclub.com or to a member of the Club’s Senior Leadership team. In some cases, questions may relate to topics that will be addressed in an upcoming communication. Where that is the case, we ask for Members’ patience as those details are finalized and shared, so that complete information and supporting FAQs can be provided in the right context.
This project is about more than a building. It is about stewarding the future of a Club that has meant so much to generations of Members, and communicating well is part of that responsibility.
Thank you for the care, patience, and community spirit you continue to bring to the Club.
Key Takeaways
Frame the Future updates will be shared at key points throughout the initial phase of pre-construction planning and preparation, generally every 2–3 weeks through mid-June.
Each communication will focus on the key information most relevant at that stage of the project.
Every update will include Key Takeaways for quick reference and a more detailed FAQ.
Updates will also live on the future website and in the CWC app feed.
Members are invited to share feedback on the Club’s current email cadence Open until March 26.
The next Frame the Future communication will be sent in late March and will cover Food & Beverage updates.
Shareholder Survey Summary
Dear Members,
Over the past several weeks, we’ve been engaging with Members to listen, reflect, and look forward together. As part of this process, we launched a Shareholder Survey to ask an important question: how do we tell the Calgary Winter Club’s story as we move into the next chapter?
First, thank you. The survey received 1,564 responses, reflecting strong engagement from our Members.
When we introduced the survey in February, our goal was simple: to ask the hard questions rather than making assumptions. The Calgary Winter Club has been shaped by its Members for nearly 70 years, and any conversation about how we represent the Club must begin by listening.
What We Heard From Members
Your responses reinforced several clear themes. Primarily, that the Club plays an active role in Members’ lives, with many visiting multiple times each week.
Members also spoke clearly about what the Club represents. Words like family, community, fitness, fun, health, and friends came up repeatedly, reflecting the welcoming atmosphere that has defined the Club for generations.
There is also a strong sense of pride in belonging here. More than 80% of respondents reported high or very high pride in being a Member, and many emphasized how important the Club’s history and legacy are to their connection here.
And importantly, when we asked about long-standing elements of the Club’s identity, including the name, the message was clear: The Calgary Winter Club’s name is an integral part of the Club’s historical identity, has a significant amount of brand equity, and resonates strongly with many of our Members.
Looking Ahead
This work is not about change for its own sake. Rather, it is about ensuring that as we continue investing in the Club, decisions are guided by what Members value most.
What we heard consistently is that Members want the Club’s future to reflect the qualities that already define it: a strong sense of community, a welcoming culture, a place for families, and pride in the Club’s legacy.
During construction, we will be creating new opportunities within the Club to share and celebrate our legacy by highlighting the stories, people, and moments that have shaped the Calgary Winter Club over the past 70 years. We look forward to bringing these spaces and stories to life and can't wait to share them with you.
A summary of the survey results is attached for those who would like to explore the findings in more detail.
Click here to view the Survey Summary.
Thank you for your input and for continuing to frame the future of the Calgary Winter Club.
Warm regards,
Gavin Hamblin
Chief Executive Officer
Construction Manager Appointed for Frame the Future
Buttcon West Limited Selected as Construction Manager for Frame the Future
The Calgary Winter Club is pleased to share that Buttcon West Limited (BWL) has been selected as the Construction Manager for Frame the Future, following a competitive procurement process.
The Construction Committee, comprised of Member volunteers and Board members, along with Club management, reviewed five proposals submitted before the August 22, 2025, RFP deadline. Submissions were evaluated against criteria including experience, workplan and schedule, innovation and sustainability, and financial proposal.
BWL stood out with the most balanced submission across all categories. While the Western division is a new name in Calgary, Buttcon is a well-established company with extensive experience in Eastern Canada. The Calgary team is composed of seasoned professionals who have delivered major projects locally for many years, bringing both national depth and strong local expertise.
Their proposal highlighted a highly capable team, competitive and well-developed fees, and an eagerness to deliver results for the Club. In addition, their presentation demonstrated strong teamwork and alignment with the Club’s values, reinforcing confidence in their ability to manage a complex, active site like ours.
With both the Prime Consultant and Construction Manager now confirmed, the Club is well positioned to move confidently from planning into detailed design marking another critical milestone as the Club works to bring Frame the Future to life.
Warm Regards,
Gavin Hamblin
Chief Executive Officer
Prime Consultant Appointed for Frame the Future
GGA Architecture Selected as Prime Consultant for Frame the Future
The Calgary Winter Club is excited to share that GGA Architecture has been selected as the Prime Consultant for Frame the Future, following a thorough and competitive procurement process. This represents another significant step toward delivering the Master Plan that Members endorsed on June 18, 2025, when shareholders voted 85.6% in favour of the required borrowing resolution.
The Prime Consultant plays a critical role in leading the design process and coordinating the many moving parts of a major redevelopment. This includes design and engineering coordination, tendering support, construction administration, and more. The Construction Committee, comprised of dedicated Member volunteers and Board members, managed the selection process, reviewing six proposals that were scored on criteria such as experience, personnel, solutions, and price. Their careful work ensures the Club is moving from vision to action with the right expertise and leadership in place.
After this extensive review, GGA Architecture was chosen for their familiarity with the project, strong proposal, and impressive portfolio of work across Western Canada. GGA has committed a highly experienced team to the CWC, with significant day-to-day involvement from their principal in charge. Their strong local presence also provides scheduling advantages and added confidence as we move through permitting and construction phases.
GGA’s track record includes notable projects such as the Earl Grey Golf Clubhouse, Elevation Place in Canmore, and The Forge residential towers in Calgary’s University District. Each of these projects reflects their ability to combine functionality, design excellence, and a deep understanding of how spaces can shape community experiences. This expertise positions them well to help bring the vision of Frame the Future to life.
The selection of GGA Architecture marks the beginning of an exciting chapter for the Calgary Winter Club. With design now underway and the selection of a Construction Manager soon to follow, Members can look forward to facilities that will modernize our spaces, expand program opportunities, and elevate the overall Member experience.
Frame the Future is about more than bricks and mortar. It is about creating spaces that promote lifelong well-being, foster stronger connections, and inspire future generations of CWC families. We look forward to sharing more updates with you in the coming months as the design progresses and this transformative vision takes shape.
Warm Regards,
Gavin Hamblin
Chief Executive Officer
Construction Timeline
Frame the Future: Approved
Dear Members,
On behalf of the Board of Directors, we want to thank everyone who participated in last night’s Special General Meeting, whether in-person, virtually, or by proxy. Your commitment to the future of the Calgary Winter Club is sincerely appreciated.
We are pleased to announce that the special resolution to support the financing of Frame the Future, the Club’s Master Plan, has been approved by the Membership. The Club’s Articles outline the requirements for passing a special resolution: to pass, the resolution must receive not less than 75% approval from those Members who, if entitled to do so, vote in person or by proxy. With 1129 Shareholders participating, we are proud to share that 85.6% voted in favour of the special resolution - marking a major milestone in shaping the next chapter of our Club.
As we move into the next phase, Requests for Proposals (RFPs) will be issued for both a Construction Manager and a Prime Consultant. These are critical early steps in preparing for the successful delivery of Phase 1.
The Board and Club Management remain committed to transparency and ongoing communication. Project updates and key milestones will be shared regularly; the most current information will continue to be available at future.calgarywinterclub.com.
Thank you again for your continued support.
Loren Falkenberg
Chair, Board of Directors
Joel Tennison
President, Board of Directors
Proxy Deadline Today at 5:00 pm
Proxy Deadline Today | June 17, 2025
Dear Fellow Members,
On behalf of the Board of Directors, thank you for your continued engagement as we have gone through the Master Planning process.
As we approach the Special General Meeting (SGM) on Wednesday, June 18 at 7:00 pm, this is a final reminder that proxy forms must be submitted by 5:00 pm today, Tuesday, June 17. If you are unable to attend the SGM in-person, you can participate in the resolution by submitting a proxy.
Please note that proxy forms must be submitted by the 5:00 pm deadline—late submissions, regardless of format, will not be valid.
The borrowing resolution for Frame the Future requires at least 75% approval from Shareholders represented in-person or by proxy in order to pass.
Submit Your Proxy by 5:00 pm Today:
Drop off at Member Services,
Email to: reaganh@calgarywinterclub.com, or
Fax to: 403-282-6392
Click here to view the Notice of Meeting, Information Circular & Proxy Package
SGM Attendance
Members who wish to vote at the Special General Meeting, must attend the meeting in-person. Voting on the Special Resolution at the meeting will be conducted by secret ballot.
Members may also choose to attend the meeting virtually via livestream; however, please note that virtual attendees will only be able to observe the SGM, and will not be able to participate in the Q&A or vote.
To attend virtually, please use the following Zoom link:
SGM – Attend Virtually via Zoom
This is a pivotal moment for the Club, and your vote truly matters. We encourage all Members to read the comprehensive 31-page FAQ, review the Master Plan Summary, and explore additional details about the proposed project. All resources are available at future.calgarywinterclub.com.
Warm Regards,
Loren Falkenberg
Chair, Board of Directors
Joel Tennison
President, Board of Directors